Frequently Asked Questions How can I compare quotes from two different caterers? In the catering industry there are a variety of ways to present a bid to a client. For example, some caterers include only the price of food in the per person cost, others include food and service and/or rentals in the per person charge. It is important when comparing bids from two or more companies that pricing for all of the necessary items are included in both quotes for an accurate comparison. Are you licensed and insured? We are licensed by the State of Florida and inspected by the County Health Department for food and beverage catering. We maintain general, alcohol and vehicle liability insurance. We maintain workers compensation insurance. Do you have children’s prices? Yes. Children 5 to 11 years old are 50% of the adult price. Children 4 and under are free, but are counted for seating. Do you provide rental items such as linens, silverware, glassware, tables, and chairs? Yes. Not only do we own the usual party items such as tables, chairs, linens, china, glassware and silverware, but we also have access to specialty china, crystal, and linens. We can also arrange for larger items such as tents, stages and dance floors. Do you provide wine or liquor? We are licensed to sell alcohol, and maintain the necessary liability insurance to serve your guests. Do you provide bartenders and servers? Yes, we are a ‘full service’ caterer. Do you have a corkage fee if we supply the beverages? No. We will open and serve beverages you supply at no additional charge. Do you charge extra to cut the wedding cake? No, it is included in the price. Do you set up and clean up? We will dress and set the tables, decorate the buffet or stations, clear the tables, and clean the service/kitchen area, leaving it as we have found it. If you wish us to set up and breakdown the tables and chairs there is an additional fee. How many servers will be needed at my event? As a general rule, we provide one server for every 25 people at a buffet. We provide one server for every 20 people at a sit down dinner. However, the server ratio depends on how formal or complicated the event is and may be reduced or increased, depending on these factors. A lavish six-course, sit-down dinner may require one server per 10 guests (a table) or a very simple buffet many only require 1 server for 30 people. Using your event details, we will recommend the minimum number of servers required based on our experience. Our goal is to make your event run smoothly. Besides the cost for food, what other charges can I expect for a catered event? When we provide your customized menu, we list of all of our estimated charges in order to provide you with a complete bid. In addition to the per person price for food we include the following in each proposal:
- Cost of rentals
Labor charges for service staff
- Decor, entertainment, or A/V
- 20% service charge
- Sales tax
What does the service charge cover? The service charge offsets labor and administration costs such as insurance, utilities, the time we spend creating your proposal, site visits, phone calls/meetings to discuss your event, tastings, coordinating with rental companies, dishwashing, packing for your event, travel time & gas to and from your event, etc. The service charge is not a gratuity and is subject to state and local tax laws. Is a gratuity included in your bill? Gratuities are not itemized in the bill, nor are they required. They are, however, graciously accepted by our staff for a job well done. What is ‘drop off’ service? We bring a buffet to you, set it up and return later to pick up non-disposable serving items. There are no servers. A delivery & pick-up fee is charged. This option works best for informal corporate events and informal parties of less than 30 people. Delivery/pickup charges without staff begin at $50 for locations within our service area. Do you provide paper goods, china, linens, or chaffing dishes for drop offs? For drop offs, we include quality paper or plastic plates, glassware and eating utensils as well as serving utensils. We also provide a linen for the buffet and will set up any necessary chaffing dishes. If you prefer china and silverware, we will be happy to make arrangements. Our staff event specialists arrange a pick up time. Do you have a price list? Most of our event menus are custom designed for a specific event and a particular client. After a brief conversation with an event specialist, we will prepare a personalized proposal for your budget. The factors that affect the price of an event include the number and kind of menu choices, number of guests, length of the event as well as number of servers required. We try our best to accommodate your budget. Our goal is to give you the fairest price based on your specific needs. How do you charge for labor? We charge for our staff based on an average of 8 hours: a 4 hour event plus 4 hours to cover set-up before and clean-up after the event. We do our best to estimate the amount of time that our staff will be needed for your event. However, since many variables exist, the final cost is based on the actual time worked. We provide chef attendants for some interactive stations, bartenders for bars and for large full service events, we require an Event Manager to oversee staff and ensure the coordination of a successful event.